Document Cloud Solution

360 Yifang Cloud Facing the Government, colleges and universities, hospital, bank, Enterprise and other customers, Through public cloud, Private cloud or Cloud computing#Hybrid cloud deployment mode, Provide file management, Internal and external file sharing and collaboration, Data security control and other services, Help customers achieve enterprise knowledge accumulation and file lifecycle security control.

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Document Cloud Solution

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Business Challenges

Inconvenient collaborative work

Between employees within the company, Internal employees and external partners often need to collaborate in office work, Due to the lack of a unified and efficient collaborative office approach, Inconvenient document circulation and collaboration, Serious constraints on office efficiency.
Difficulty in ensuring data security

Lack of a rigorous data security control system, Difficulty in securing sensitive enterprise information, Compliant control, Lack of audit and traceability mechanisms for information flow, There are safety hazards.
Data fragmentation and difficult circulation

Various documents, Data is scattered and stored in various business systems, On each employee's office computer, Traditional document management methods are difficult to deeply integrate and apply with business systems, Causing data fragmentation and difficulty in connecting various parts, Difficult to use efficiently.
Difficult to activate business value

In terms of knowledge/Data and other management, Application level, Lack of experience in implementing digital technology, Difficulties in promoting business and management transformation, Difficulty in activating business data value, Solve business problems.

Document Cloud Assists Enterprise Data Asset Management

360 Document cloud based on massive secure storage system, High concurrency/High availability/Scalable system performance, Cloud native operation and maintenance system, Building Collaboration, security, Open, intelligent 4 Large Service Center, Fully integrate the flow of unstructured data in the business chain, Provide knowledge storage for customers in various industries/sharing/Administration, Collaborative Office, Document security control and other services, Realizing Asset-based Management and Effective Application of Enterprise Data.

Multiple places, Multi center collaborative office

Secure circulation of internal documents within the enterprise

Unified Attachment Management Platform

Intelligent knowledge management

● Cross team collaboration

Multiple places, Multi center storage system, Help with multiple points/Implementation documents for group enterprises of subsidiaries「sharing」; Overseas acceleration capability helps efficient collaboration between domestic and foreign teams; Supporting multiple people simultaneously「Online editing」, Onekey @Team members conduct「File comments」.

● Cross organizational collaboration

Implementing files between internal and external personnel of the enterprise through shared folders「sharing」; Onekey 「share」, Large file transfer at second speed; at any time「Initiate file collection」, weekly, Monthly report data 1 Minute completion summary.

● Cross terminal collaboration
Support for multi end synchronization, Preview documents online anytime, anywhere through various terminal devices; open「synchronization」, Automatically synchronize cloud files to local after modification, Automatically synchronize local files to the cloud after modification.

● Full process safety protection

absorb 360 The group's advanced security technology and rich experience in government and enterprise user service, Deeply integrate it into collaborative office products, Build the entire process (Prior prevention+In-process control+Post event prevention) File security protection system.

● Comprehensive security control
Building a comprehensive approach for customers (Local files+Cloud files+Outgoing documents) Content level file security control system, Not landing through files, File leakage prevention, A series of solutions such as cross network file security exchange, Assist enterprises in safe collaborative work.

● Convenient integration, Tailored

Through mature account connectors, UI assembly, API interface, SDK assembly, H5 etc, Quick integration of enterprise organizational structure and business systems (as OA, CRM, HRSS etc) , And support seamless integration of nails/Mainstream office collaboration platforms such as enterprise WeChat, Optimize cross system collaboration.

● Massive Tools, Flexible office work
Flexible integration Office document, flow chart, Mind mapping, MarkDown, Fusion Document, Collaborative signage and other office tools, have PDF File Conversion, 120+Ability to preview files in online format, One platform meets all daily office needs.

● Intelligent recognition

base on OCR Equitechnical, Intelligent scanning/Identify document content, Extract Document Summary, And automatically archive it to the corresponding folder in the document cloud platform.

● Intelligent recommendation

base on AI intelligent, Based on user review, collection, classification, Usage habits such as labels, Personalized recommendation of content, Intelligent correlation and classification, Accelerate the flow and reuse of knowledge.

● Intelligent search
Based on Knowledge graph and other capabilities, Supporting images, Search through various methods such as text, Provide users with high matching content and results, Convenient for users to quickly acquire the required knowledge.

Multiple places, Multi center collaborative office

● Cross team collaboration

● Cross organizational collaboration

Secure circulation of internal documents within the enterprise

● Full process safety protection

Unified Attachment Management Platform

● Convenient integration, Tailored

Intelligent knowledge management

● Intelligent recognition

base on OCR Equitechnical, Intelligent scanning/Identify document content, Extract Document Summary, And automatically archive it to the corresponding folder in the document cloud platform.

● Intelligent recommendation

Typical application scenarios

Cross regional and cross enterprise collaborative office work

Document editing collaboration, Efficient division of labor and collaboration

Online and offline collaboration, Real time synchronization of documents

Message Collaboration, Enable fast communication

Process Collaboration, Rapid data flow

120+Online preview of professional format files

Cross regional and cross enterprise collaborative office work

Applicable scenarios:

The company has a wide business scope, Frequent need for cross team collaboration, Cross regional, Cross enterprise remote collaborative work. 360 Yifang Cloud serves as the internal team of the enterprise, Build exclusive file space for internal teams and external partners, Easy document sharing and collaboration.

Core values:

Internal and external sharing: According to project requirements, Establish shared folders with external personnel such as colleagues or partners, Ensure multi-party information synchronization.

Personnel permission control: Within folders of different departments, Flexible configuration of file access permissions, Implement access control for thousands of people and faces.

Document editing collaboration, Efficient division of labor and collaboration

Applicable scenarios:

No need to send documents back and forth or manually save, Everyone is seeing the latest version. Multiple colleagues can simultaneously edit the same document online office (contain Word, Excel, PPT) document, Quickly summarize data and automatically save it, Any historical version can be traced back.

Core values:

Simultaneous online editing by multiple people: Number of editors for simultaneous online editing, Technically unrestricted.

Historical version tracing: Supports saving files up to 100 Historical versions, Can be restored to any historical version at any time.

Online and offline collaboration, Real time synchronization of documents

Applicable scenarios:

No need to manually send documents, After adding, deleting, and modifying local data, Cloud file synchronization update, After modifying cloud files, Local files are also synchronized and updated accordingly, Ensure consistent document versions across all devices, Facilitate synchronization of internal and external information within the enterprise.

Core values:

Real time synchronization: No need to manually send documents, Realizing Enterprise Document Aggregation Without Perception, Convenient and time-saving.

Automatic update: File automatic update, Can be in different locations, Access the latest version of files anytime using any device.

Message Collaboration, Enable fast communication

Applicable scenarios:

No need to communicate work through instant messaging tools, stay 360 For project files on Yifang Cloud (Clip) , direct@colleague/Discussion with partners, Block chat messages unrelated to work, Focus on job content, Efficient communication.

Core values:

Focus on efficient communication: Surrounding Documents/folder@To designated personnel, Make the discussion more focused.

Message real-time reminder: Real time reminder of comment messages to recipients@Personnel of, Real time communication and discussion between both parties.

Applicable scenarios:

Onekey 「Initiate file collection」, No need to use instant messaging tools, Collect supplier information one by one through email, etc, Project Weekly Report, Marketing data of local branches, Employee information, etc; Directly submit to the approval process after completing file collection, No need to manually organize and upload to another approval system, Improve document circulation efficiency.

Core values:

Data Summary: Automatically summarize the received information to the specified folder, Files uploaded between collectors are not visible to each other;

Document Review : Support multi node and multi person review, During the confirmation process, it is possible to@comment, Focus on projects, Rapid advance.

120+Online preview of professional format files

Applicable scenarios:

No need to purchase, Install various professional software, By phone, The computer can 360 Online browsing of design files on Yifang Cloud, Hundreds of professional formats such as engineering documents.

Core values:

0 Software installation cost: No need to install professional software, Save in 360 You can preview directly on Yifang Cloud.

Multiple preview types, Excellent experience: support 3D/CAD/PS/AI etc 120+Online preview in various formats, Automatically compress files for optimal preview experience.

Cross regional and cross enterprise collaborative office work

Applicable scenarios:

Core values:

Internal and external sharing: According to project requirements, Establish shared folders with external personnel such as colleagues or partners, Ensure multi-party information synchronization.

Personnel permission control: Within folders of different departments, Flexible configuration of file access permissions, Implement access control for thousands of people and faces.

Document editing collaboration, Efficient division of labor and collaboration

Applicable scenarios:

Core values:

Simultaneous online editing by multiple people: Number of editors for simultaneous online editing, Technically unrestricted.

Historical version tracing: Supports saving files up to 100 Historical versions, Can be restored to any historical version at any time.

Online and offline collaboration, Real time synchronization of documents

Applicable scenarios:

Core values:

Real time synchronization: No need to manually send documents, Realizing Enterprise Document Aggregation Without Perception, Convenient and time-saving.

Automatic update: File automatic update, Can be in different locations, Access the latest version of files anytime using any device.

Message Collaboration, Enable fast communication

Applicable scenarios:

Core values:

Focus on efficient communication: Surrounding Documents/folder@To designated personnel, Make the discussion more focused.

Message real-time reminder: Real time reminder of comment messages to recipients@Personnel of, Real time communication and discussion between both parties.

Process Collaboration, Rapid data flow

Applicable scenarios:

Core values:

Data Summary: Automatically summarize the received information to the specified folder, Files uploaded between collectors are not visible to each other;

Document Review : Support multi node and multi person review, During the confirmation process, it is possible to@comment, Focus on projects, Rapid advance.

120+Online preview of professional format files

Applicable scenarios:

Core values:

0 Software installation cost: No need to install professional software, Save in 360 You can preview directly on Yifang Cloud.

Multiple preview types, Excellent experience: support 3D/CAD/PS/AI etc 120+Online preview in various formats, Automatically compress files for optimal preview experience.