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How do large enterprises do document management nowadays?

In modern enterprises, Document management is a very important process. Some large enterprises aim to better manage their internal document archiving, Adopting more innovative document management methods. that, How do large enterprises do document management nowadays? Let's learn more about it now.

1. Extensive use of cloud storage services

In large enterprises, There are often massive amounts of documents that need to be stored. You may have heard of it beforeApplause, Fangcloud, 360 Security CloudDisk and other cloud storage services. These cloud storage services can provide a large amount of storage space, Convenient for employees in the enterprise to access and share documents anytime, anywhere.

for example, Some companies may choose to use 360FangcloudManage, Because this service has a classification function, Able to manage documents from different departments very clearly. in addition, Palm also allows enterprise managers to set document permissions in detail.

2. Establish a unified document management system

In order to standardize the management of internal documents within the enterprise, Some companies will establish corresponding document management systems to standardize the document submission process and storage standards for employees. The system will clearly specify which departments should upload documents, Auditing, And which document storage directory to submit to, Pay attention to protecting the security of documents at the same time.

for example, Some enterprises will classify document classification into research reports, Different types of business reports, etc, Then further separate storage according to different time periods, And setting up that only specific employees can access these documents.

3. Using intelligent document management tools

recently, Some companies are starting to use intelligent document management tools to improve internal document processing efficiency, Avoiding high error rates and inefficiencies caused by human resource management documents.

Intelligent document management tools can automate document processing, And provide search, Classification and sorting functions, This way, employees within the enterprise can be faster, Easier access to documents. in addition, Tools can scan keywords in documents, Identify potential issues, Vulnerabilities and conflicts, etc.

in short, Nowadays, large enterprises are constantly exploring and innovating in the field of document management, Adopting more innovative document management methods to improve efficiency, Ensure document security and provide a more convenient working environment for employees.