[Use sharing] A treasure book of efficient work for newcomers in the workplace

Xiaoyu is a business assistant intern in an Internet company, Every Monday, three, V. working in the company, Work content: mainly responsible for helping VIP Customer service consultants do contract registration, to examine, file, Collection inquiry and various businesses l Process coordination, etc.

"Small fish, Let me see if there is any payment? "

"Small fish, this XX The order of the company helps me see whether it is open? "

"Small fish, this XX Can the contract of the company be sent to me before work? "

"Small fish, . . . "

First day of employment, As a good student just out of the university campus, No work experience, Facing various demands from colleagues, Little fish are often confused: Because it is not clear where each document is placed, It takes time to find it, Lack of understanding of each demand process, As a result, it is time-consuming to repeatedly communicate needs with consultants, Inefficient and often self doubt.

But in useFangcloudafter, These trivial problems have been solved: It was originally time-consuming and laborious, and it took two hours of overtime to complete it "Find information, Filling requirements, Send documents" The operation can be completed in half a day now, Work efficiency has been significantly improved, At the same time, there is more time to complete new requirements, Unlock new skills.

that, For novice fish in the workplace, How did she get throughFangcloudStep out of inefficient misconceptions, What about those who achieve rapid growth in the workplace?

Self learning

Initial experience of office software, Start with the help center

Because it is the first time to contact office software, After logging into Yifang cloud, I first click the help center in the upper right corner, Finish reading "Where should the file be uploaded? " , "How to upload a folder? " , "How to share with others? " After the detailed answers to common questions, Have a general understanding of the operation method of Yifang cloud.

file management

1. Upload local files

first, I will upload all kinds of files originally stored locally to the designated directory on Yifang cloud, For example, create it under your personal folder first "Contract data management" folder, Local "Statistical table of contract data" Upload to this folder.

[Quick tips] File upload in addition to traditional "upload—Select file—confirm" In addition to the method, you can also drag and upload directly

2. Synchronize important information

Due to the habit of editing files locally on the computer, So like contract data statistics, Order records and other documents that need daily statistics will be synchronized on Yifang cloud. "Navigate to the important document interface—Click the sync button" after, It can realize real-time backup locally and in the cloud. And the specific local storage location, Can customize settings.

Open the corresponding file under the local synchronization folder, After modification and saving, It will be automatically uploaded to the cloud backup immediately.

3. Add common files

And for the most commonly used files, I'll right-click to add favorites.

After adding common files, they will be displayed under the quick entry, Facilitate subsequent quick access.

Teamwork

As a business assistant, Me and all VIP Customer service consultants belong to the same group [VIP Service Department] , Usually, most of the collaboration scenarios are also carried out with consultants.

Scenario 1:  1 Documents months ago,  How to quickly find and send it to consultants?   

1. Full text search

Before, the consultant wanted a document. I might have to ask someone and look for it for half a day before I finally got it. But now, By searching for file keywords, time, type, Labels and other methods can be found quickly.

2. Online preview

After fuzzy search, Many related files may appear on the interface. At this time, you can confirm whether it is the required target file by online preview.

(Yifang cloud support 100+Online preview of files in different formats, frequently-used Offic, PDF And special PSD, DWG, AI All support)

3. File sharing

After determining the specific documents, Optional "Share with colleagues" Directly send or "Share via link "After generating the link, wechat will send it to relevant consultants.

Scenario 2:  The supervisor urgently needs all contract data summary information,  How to make statistics quickly?  

Information related to contract data is generally kept by the corresponding customer service consultant, Therefore, all consultants are required to participate in the information filling.

1. Create and write forms together

first, I will be in yifangyun [VIP Service Department] New under department folder "Statistical table of contract data" Write forms together, Let all consultants participate in the filling.

2. Comments section@Related colleagues

After the contract data statistical table is established, Add comments below to inform the consultants of the precautions and specific deadline for filling in the form, and@Related members.

in addition, Because Yifang cloud has the ability of multi terminal synchronization, Xiaoyu can also use his mobile phone or computer to log in to Yifang cloud client during school, see, Promote relevant work tasks, Even if it's only once a week, three, Five or three days in the company, Can also complete their own work efficiently, Achieve learning, Work without error.

If you are the same as the fish, Is plagued by inefficient working methods, Welcome to Yifang cloud, Let's help you: Say goodbye to the wrong way of working, Become an efficient worker!