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What are the efficiency tools for paperless office work?

"paperless" Is a familiar noun, But practice in the workplace may be more complex than we think. Paperless does not mean that no paper is used at all, It refers to replacing traditional text management with information technology, Save and Transfer Method, Thereby achieving the goal of reducing paper consumption and environmental protection.

Paperless office brings many benefits, It improves work efficiency, Reduced cost of file management, Improved information security and confidentiality, It also facilitates mobile office, The office has become cleaner, smooth. for example, Using email, Cloud storage and shared folders, etc, Can greatly improve the efficiency of organizational collaboration, Save operating time and printing/Copy cost.

meanwhile, Many companies have also realized the importance of paperless officeEnvironmental benefits. Because electronic documents can be reused, And no printing and mailing required, Compared to traditional paper management, Able to reduce carbon emissions and waste resources, And make a contribution to the environment. so, The importance of paperless office work lies not only in improving efficiency, Because it has a profound impact on environmental protection and sustainability.

of course, Relying solely on electronic devices cannot completely eliminate the use of paper. In some cases, We must use paper. for example, RequiredSignature or filings file, For the companyFinancial accountingDocuments of significant significance, And some important paper documents, etc. however, We should take low-carbon environmental protection as the starting point, Minimize paper usage in these situations.

come from "Old Workplace People" Working experience, Recommend some long-lasting [Paperless efficiency artifact] :

1. Microsoft OneNote:

OneNote A note developed by Microsoft, Note, Recording software, It can be used for records in the workplace, arrangement, Sharing, etc. Skilled use OneNote Enables more efficient recording of work items, This software can convert text, picture, form, Integration of multiple elements such as links, Convenient for users to sort and organize as well as search and organize topics.

2. Evernote:

Evernote Is a cross platform notetaking software, support Windows, macOS, Android and iOS platform. It can synchronize digitized notes through the cloud, Synchronize updates between different devices, Convenient for users to view and edit their notes anytime, anywhere. Evernote Built in OCR Character recognition technology, You can add pictures, PDF And other documents and handwritten notes for text recognition, Making image content easy to search.

3. 360Fangcloud

FangcloudIt is an enterprise file management and collaboration cloud platform created by the Silicon Valley team, Provide centralized storage and management of massive files for enterprises, User permission control and advanced data security. Online access and editing of files, web end Word, Excel, PowerPoint Common formats such as documents do not need to be downloaded, Online editing and saving, Support for each terminal 100+Perfect preview of formats, PSD, CAD No conversion required for professional formats such as. Its full text search, Historical version retention, Automatic file classification, Features such as tags and favorites make file management and usage easier.

4. Google Drive:

Google Drive It is a cloud storage platform developed by Google, Not only can it provide a large amount of storage space for professionals, And you can also add documents, Share files such as pictures, Sharing and collaboration, It can also cooperate with other Google products to achieve more powerful functions.

5. Trello:

Trello Is a visual project management tool, belong to Kanban A type of tool. By creating different Kanban, list, Cards, etc, Distribute work plans to various stages, Easy to track and manage. Trello Can be applied to individuals, team, Project management of enterprises, Best suited for professionals with a need for teamwork.

in short, Paperless office, Although it cannot be completely paperless, But it has great advantages in environmental protection and efficiency, Is a type ofAdvanced office concept.